VOLUNTEERS WANTED FOR TEAM ARISIA

POSITIONS AVAILABLE for Arisia 2018

Last updated: June 21, 2017

If you don't see a position you like, take a look at the Org Chart. A position without a name might be open. Also you could submit a volunteer form, and we'll try to find a position for you.






Souvenir Book Content Manager
Responsibilities: The Souvenir Book Content Manager is responsible for coordinating the collection and organization of material that is to be used in producing the SB. There is an editorial and artistic person responsible for taking the content you will gather and doing the actual layout and design work for the SB. The SBCM job is a coordination job, not a design job.

SB content comes from many other Arisia divisions, including Programming, Events, Guest of Honor, Ad Sales, and so on. We need a person who will work with all the partner divisions to gather material and organize it so it can be used for layout and design. You will work closely with the SB Designer and all of this work is done before the convention, mostly in December.
Contact: comms@arisia.org


(Co)Assistant BEO Wrangler(s)
Responsibilities: Everything you see in Arisia function space that has been provided or set up by the hotel has been facilitated by our BEO team. A Banquet and Event Order (BEO) is how we communicate to the hotel everything from where water stations should be when to move dance floors and rearrange chairs. The BEO team members are the ones who take all of the requests from Arisia's various areas and provide them in one master communication to the hotel. Arisia has a BEO system that takes the information we need from staffers for function space hotel request, and this role uses this tool.
  • This is a pre-con only position for 1-2 people. Necessary skills include excellent ability to organize and sanity check information. Good communication skills are useful to reach out to disambiguate request information and facilitate resolution between stakeholders, but you would have support available if this sort of task came up.
  • This position is being designed as a mentored growth position, with the hope to train future BEO Wranglers. No prior experience with hotels is necessary.

Contact: hotel@arisia.org/dd>

F&B Wrangler(s)
Responsibilities: The Food & Beverage Wrangler is part of our fabulous and ninja-like BEO team. A Banquet and Event Order (BEO) is how we communicate to the hotel everything from where water stations should be when to move dance floors and rearrange chairs. This role organizes all of Arisia's food and beverage (F&B) requests make important thing happen like hor d'oeuvres at the Art Show Reception and hot tea for late night folk. The BEO team members are the ones who take all of the requests from Arisia's various areas and provide them in one master communication to the hotel. Arisia has a BEO system that takes the information we need from staffers for function space hotel request, and this role uses this tool.
  • This is a pre-con only position for 1-2 people. Necessary skills include excellent ability to organize and sanity check information. Good communication skills are useful to reach out to disambiguate request information and facilitate resolution between stakeholders, but you would have support available if this sort of task came up.
  • This position is a relatively small-in-scope but important role that is only pre-con. It is a good way to break into the mysterious world of Hotel Div. No prior experience with hotels is necessary.

Contact: hotel@arisia.org


Promotions Coordinator
Responsibilities: Promotions and Sponsorships provides freebies and swag to attendees and volunteers, arranges for free promotional events at Arisia. The person in this job must be able to answer email regularly, especially in the fall. They must have good, professional writing skills. This job requires representing the convention to publishers and movie distributors, and possibly other businesses that may want to sponsor our convention. Much of the work is pre-convention. At the convention the Promotions Coordinator is responsible for refreshing and tidying the freebies table, and may also need to meet and support representatives (like Allied) who want to see the event, and give away some of their materials themselves. This positions is for someone 18 years old or older.
Contact: memberservices@arisia.org


Member Services Assistant Division Head
Responsibilities: The head of Member Services needs someone to help with email correspondence, organizing, cat herding, and documentation of timelines and processes for running Member Services. Ideally, they might also be able to help run an area under their supervision in case of an emergency. This is both a pre-con and at-con position.
Contact: memberservices@arisia.org